A 504 Plan and an IEP are both documents used to support students with special needs in school, but there are a few key differences between the two. A 504 Plan is created for those who do not qualify for special education services, such as remedial tutoring or behavior assessments. It outlines strategies that can be implemented in the classroom to meet their individual needs. An IEP is short for Individualized Education Plan and it's designed specifically for those who need specialized instruction due to a disability. This document provides more comprehensive details on the student's goals, accommodations, services, and progress reports than a 504 plan does.

When it comes to the annual review of an IEP or 504, there can often be a lot of stress and uncertainty looming – especially if you’re not sure what to expect. However, it doesn’t have to be that way! By taking proactive steps in preparation for the upcoming meeting, you can ensure everything runs smoothly and efficiently on the day itself. To help guide you through this process, here are some essential steps to remember when preparing for an Annual Review or Re-Evaluation:

1. Marking the date of their next review on your calendar in advance will give you plenty of time to prepare for it, both mentally and practically. Give yourself at least 3-4 weeks beforehand so that you have enough space to plan accordingly; remember - if possible – to share preferred days and availability via email with the team too!

2. Reading your student’s IEP or 504 front to back is an essential step in preparing for their Annual Review or Re-Evaluation. Take your time and ensure you understand each section of the document; if necessary, break it down into smaller chunks that are easier to digest. Make sure you take note of important information such as goals and timelines.

3. Comparing their current IEP progress reports with their objectives is a key way to ensure they are making progress toward their long-term objectives. Make sure you acknowledge any milestones they have achieved, but also look out for areas where extra support may be needed.

4. Requesting a draft of their annual IEP or 504 documents two days before the meeting will help put your mind at ease by giving you time to review it properly before attending the session itself - this will also give you time to formulate questions for the team before meeting them face-to-face!

5. Taking a photo of your child to the meeting can help place emphasis on who they truly are as an individual, not just an anonymous student in a sea of paperwork and objectives – this will make all present focus on what matters – helping them reach those goals!

6. Gathering up-to-date reports from external therapy agencies (if applicable) along with any parent input, questions and ideas can assist everyone in making sure the right information is made available prior to the meeting taking place – it could even save time during the meeting itself!

Preparation is absolutely key when it comes to the annual review of an IEP or 504. By taking note of these steps ahead of the meeting, you can be sure that everyone involved will be more aware and informed – including yourself. Ultimately, this will result in a smoother outcome for everyone involved and help your student reach their goals in a timely manner!

And remember, you don’t have to go it alone.  Education Advocates can be an invaluable resource for parents of students with special needs. They provide guidance and advice on navigating the educational system, particularly in regards to special education services. An Education Advocate can help a parent understand their rights and options available for their child, as well as outline the necessary steps to ensure their child's needs are met.  Reach out today and let’s talk about how our Educational Advocate can change your family’s life!